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CASE INSTRUCTOR AND AUDITOR

GENERAL STATEMENT OF DUTIES:
Acts as an ecclesiastical auditor in marriage nullity cases and serves as a case instructor for other cases (e.g., Petrine Privilege) when assigned. When necessary, serves, also, as an ecclesiastical notary. In addition, facilitates the work of the Tribunal Department, providing assistance to the (Adjutant) Judicial Vicar, the Tribunal Director and their subordinates. 

 

Case Instruction:
1. In assigned marriage nullity cases, as directed by the Instructing Judge, Presiding Judge, and/or Collegiate Court, serves as an ecclesiastical auditor, which may include conducting depositions of parties, witnesses, and experts, according to the norm of law.

2. In other assigned cases, under the direction of the (Adjutant) Judicial Vicar and/or Tribunal Director, acts as Instructor and collects testimony of parties and witnesses. Responsible for ensuring that each of these cases is properly and completely instructed, according to the norm of law. 

3. Conducts diligent searches for the whereabouts of parties and witnesses.

 

Administrative:
1. Provides administrative support by managing affairs and projects within the defined scope of authority and responsibility. Makes administrative decisions within said scope of authority as directed.  
2. Assists the Tribunal Director in managing daily operations of the office including, but not limited to, phone, clerical, correspondence, record keeping, and managing mail. Screens and routes calls, greets visitors, answers questions, and resolves problems within the scope of authority and responsibility.  
3. Coordinates with the Tribunal Director in overseeing departmental communications, correspondence, publications, and reports.  
4. Composes and types own correspondence on matters not requiring personal response from the (Adjutant) Judicial Vicar and Tribunal Director.
5. Maintains database, including but not limited to:

a. Enters all case data for assigned cases.
b. Creates additional databases as needed.
c. Tracks progression of assigned cases.
d. Handles all follow up on assigned cases that lack progress.

6. Handles varied administrative projects and procedures within the department. 
7. Schedules appointments and prepares for meetings, conferences, speaking engagements and travel. 

 

Case Management:
1. Identifies case types.
2. Prepares assigned cases for acceptance; reviews and prepares case forms as needed.
3. Enters application information into database and mails appropriate packets; facilitates requests for follow-up on applications as needed.  
4. According to canon law, serves as an ecclesiastical notary in producing and authenticating procedural documents.
5. Collaborates with the (Adjutant) Judicial Vicar, Tribunal Director, and/or Instructing Judge for all assigned cases from the time of receipt, which includes but is not limited to:

a. Reviews all case forms and case documents to ensure completion and accuracy.
b. Enters and records all initial case information in our database.
c. Contacts parties and/or advocates if any information is missing.
d. Assists parties and/or their advocates in obtaining difficult case documentation.
e. Reviews testimony to ensure it is adequate and requests additional testimony if necessary.
f. Corresponds with parties and their Advocates to confirm receipt of the case and keep them informed of progress.
g. Maintains appropriate contact with parties and their Advocates. 

6. Handles all aspects of assigned appeals in the Court of Second Instance, including appointment of court, correspondence and case management and instruction.  
7. Transcribes and proofreads formal decisions, including fact, law, argument and conclusion sections, as well as any correspondence deemed necessary by a Judge.  
8. Indexes and prepares assigned cases for Defender of the Bond and Judges. Distributes cases to Judges for decision in First Instance. Interacts with all Judges and Defenders, providing case update information as needed.
9. Provides weekly report on assigned case progress, judge/court backlogs, etc.


JOB SCOPE: 
Position encounters frequent new and varied work situations with a high degree of complexity, operating from both established and well-known procedures and determining own practices and procedures. Operates independently with minimal supervision, reviewing confidential and/or sensitive issues with supervisor. Actions or omissions could result in delays and errors in paperwork and interactions, with significant impact on public relations and justice to the parties involved in marriage. 


SPECIFIC JOB SKILLS: 
Excellent organizational and communications skills with the ability to produce accurate correspondences and reports in a timely fashion. Organizes files, events, and materials in a successful manner. Excellent verbal and written communication skills. High level of accuracy and attention to detail. Problem solving, discretion, and interpersonal skills needed. Teamwork is required. Proficiency with Microsoft Office, Beginning Level MS Excel, Intermediate Level MS Word, Basic correspondence knowledge, and all basic office equipment. Bilingual in Spanish considered an advantage.


EDUCATION AND/OR EXPERIENCE:
Bachelor’s Degree or higher with equivalent work experience. Academic background in theology, philosophy, canon or civil law, or religious studies preferred. 5 to 8 years' experience with proven administrative ability, or 3 years' experience as Administrative Assistant to senior executive or equivalent. Previous Tribunal experience or at least parish/archdiocesan level experience preferred. Practicing Catholic with thorough knowledge and understanding of Catholic teachings, practices and organizational structure required. Knowledge of Catholic marriage theology and doctrine preferred. Knowledge of canon law, at least pertaining to marriage.


Please send resume and a letter of interest to:

Alana Wilson
Director of Human Resources
Archdiocese of Portland in Oregon
2838 East Burnside Street, Portland, OR 97214
(503) 233-8327
awilson@archdpdx.org

 

 



MERCY HIGH SCHOOL, SAN FRANCISCO
Job Title: Assistant Head of School for Mission
Department: Administration
Reports To: Head of School
Classification: Administrative Position
Contract Duration: 1 year
FLSA Status: Full-time 12- month, exempt

 


Mission: The Mission of Mercy High School, San Francisco, a Catholic high school, is to educate young women for their expanding roles in society. This education must be formative, not only imparting fundamental skills and knowledge, but also encouraging the development of values that will guide them in their lives. We strive to provide a Christian environment where the following values can be nurtured: love of God, self-esteem, intellectual integrity, independent thought, respect for human rights, compassion for others, dedication to teach, courage to act, and respect for the goods of the Earth. Mercy San Francisco has been sponsored by the Sisters of Mercy since 1952.


Summary: The Assistant Head of School for Mission (AHoSfM) is responsible for the integration of the Sisters of Mercy charism and mission in collaboration with the Head of School and other administrators to foster the mission of the school. The AHoSfM has the following direct reports: Directors of Campus Ministry, Community Service, Athletics, Student Life and Counseling. The AHoSfM is an ex officio member of the Executive Leadership Team (ELT), Academic Council and Head’s Advisory Council.


Major Responsibilities:
Oversight and coordination
• Campus ministry
• Community Service
• Diversity & Inclusion
• Discipline
• Student Activities
• School-wide mission integration and vision alignment
• External Relations: Work to create sound working relationships with outside communities and organizations especially other Mercy organizations, the Sisters of Mercy, Mercy Schools, Mercy initiatives and other Catholic schools and ministries.
Collaboration
• Organize with other administrators - orientations of parents, new teachers, board members and other stakeholders as well as faculty/staff retreat.
• Work closely with the Assistant Head of School for Academics to provide mission inclusive teacher observation and evaluation processes that include the support and practice of the charism and mission of Mercy.
• Work closely with the ELT to identify and mentor new leadership within the school.
• Assist in the review of the student handbook and other school policies.
• Accreditation: Work closely with the Director of Institutional Research to conduct student surveys to measure data with regard to the understanding of the mission of the school.
• Teaching: Maybe required to teach up to one section each semester.


Qualifications and Experience:
• Knowledge of Mercy charism preferred.
• Experience within a Mercy school preferred, Catholic school a must.
• Excellent communication, interpersonal and teamwork skills.
• Ability to lead, manage and mentor a group of professional staff.
• Demonstrated ability to communicate and work effectively with diverse people and communities.
• Knowledge of a variety of educational areas, including teacher observation, evaluation, student activities, and school leadership.
• High degree of computer literacy.
• MA/MEd. required, Ed.D/Ph.D preferred.
• Strong commitment to and understanding of charism and the mission of Mercy.


Physical Demands:
• Must be able to hear and speak to exchange information in person and on the telephone.
• While performing the duties of the job, must be able to sit, stand and walk.
• Must be able to operate office equipment including but not limited to computers, copy machines, and telephones.
• Must be able to walk or stand up to 2 hours per day.
• The employee is occasionally required to stand, stoop or kneel
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


To apply:
Send cover letter answering these two questions:
• What do you think we should know about you that your resume doesn’t tell us, that indicates why you would be a good fit for this job?
• After reading our Mission Statement: Tell us how you align with Mercy’s mission
Send resume/CV
Provide three references:
• Someone who has reported to you
• Peer colleague
• A direct supervisor


Please send requested documentation to:
• jobs@mercyhs.org
• Write your full name and “Assistant Head of School for Mission” in the subject line.
• Please do not send a fax or a paper copy. For more information about our school, visit our website at www.mercyhs.org
• Closing date: February 15, 2017

 

 


 

ELEMENTARY SCHOOL PRINCIPALS SOUGHT

 The Department of Catholic Schools of the Archdiocese of San Francisco is seeking elementary principals for the 2017-2018 school year. Candidates must be practicing Roman Catholic, possess a valid teaching credential, a Master’s degree in educational leadership, an administrative credential (preferred), and five years of successful teaching experience at the elementary level.


Please send resume and a letter of interest by April 1st, 2017 to:
Bret E. Allen 
Associate Superintendent for Educational & Professional Leadership
One Peter Yorke Way
San Francisco, California 94109
Fax (415) 614-5664
E-mail: allenb@sfarch.org

  



BEACON COMMUNITIES IS LOOKING FOR A JANITOR FOR FREDERICK DOUGLAS HAYES LOCATED IN SAN FRANCISCO

 

Description
Under general supervision, the Janitor performs a variety of janitorial custodial duties in the community. Work involves sweeping, mopping and using vacuum cleaners to clean floors; dusting, cleaning bathroom fixtures and floors and policing building to empty trash receptacle and picking debris. Performs duties per established policies, procedures, Company standards of quality, cleanliness, resident satisfaction, safety and security and regulatory agency requirements. Demonstrates and promotes service excellence and patient confidentiality at all times. As a representative and team member of the company, this position is expected to present oneself in a manner that reflects professionalism and ensures resident satisfaction. 

 

QUALIFICATIONS
Education – • High School Diploma or equivalent. Experience/Training – • Minimum of one year previous janitorial/custodial or housekeeping experience preferred. Certificates, Licenses, Registrations

 

PRIMARY LOCATION
California-San Francisco-Frederick Douglas Haynes 

 

Qualified candidates can apply at the following website: 
https://abhow.taleo.net/careersection/1/jobdetail.ftl?job=17006

Requisition Number: 17006

Beacon Communities will consider for employment in San Francisco, qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco’s Fair Chance Ordinance.

Beacon Communities is proud to be an Equal Opportunity Employer. We’re committed to the highest standards of professionalism, and to maintaining a progressive, welcoming and satisfying work environment.

  



BEACON COMMUNITIES IS LOOKING FOR A MAINTENANCE II FOR EL BETHEL TERRACE LOCATED IN SAN FRANCISCO

 

DESCRIPTION
Under limited supervision, the Maintenance II performs work in connection with the operation, maintenance, and security of building, grounds, and facilities in order to ensure efficient plant operation. Plans, schedules, and participates in, and inspects the work of outside contractors engaged in the operation, maintenance, repair, and safeguarding of buildings and Community. Team member may be on call in case of an emergency. As a representative and team member of the company, this position is expected to present oneself in a manner that reflects professionalism and ensures resident satisfaction. 

 

QUALIFICATIONS
Education – • High School graduate or equivalent Experience/Training -- • Minimum of 3 years of experience in maintenance trade fields, of building maintenance or construction; or any equivalent combinations of training and experience which provides the required skills, knowledge and abilities. Certificates, Licenses, Registrations -- • Certification, license or equivalent as required under state and/or local regulation to operate or repair certain equipment in a technical field such as HVAC, building trades or building utilities program preferred • Current Drivers’ License and clean driving record.

 

PRIMARY LOCATION
California-San Francisco-El Bethel Terrace

 

Qualified candidates can apply at the following website: 
https://abhow.taleo.net/careersection/1/jobdetail.ftl?job=160FM

Requisition Number: 160FM

Beacon Communities will consider for employment in San Francisco, qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco’s Fair Chance Ordinance.

Beacon Communities is proud to be an Equal Opportunity Employer. We’re committed to the highest standards of professionalism, and to maintaining a progressive, welcoming and satisfying work environment
  



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